EUDR EU Information System — Status and Functionality

The EUDR Information System — Digital Infrastructure

The EUDR mandates the creation of a centralised information system at the European level, administered by the European Commission, which will be the centrepiece of the verification and compliance mechanism. This system, officially called the EUDR Information System, will be the platform through which operators and traders submit due diligence statements and through which competent authorities verify compliance.

Core Functionality

• Submission of due diligence statements: Operators will enter information about products placed on the EU market or exported, including GPS coordinates of production land, quantities, product descriptions and supplier data.
• Generation of reference numbers: Each statement will receive a unique reference number, which must be passed along the supply chain. Traders who are not operators will use these references to fulfil their obligations.
• Country benchmarking data: The system will integrate country classifications (high, standard, low risk) and automatically apply the corresponding level of scrutiny. Operators sourcing from high-risk countries will face more frequent checks.
• Interface with competent authorities: National authorities will have access to the system to conduct checks, request additional documents and flag irregularities. The system will also facilitate cross-border cooperation.
• Automated alerts: The platform will generate alerts based on risk analysis, flagging suspicious operations or inconsistencies in declared data.

Development Status

The development of the information system was one of the main reasons cited by the European Commission for the postponement of the compliance deadline in October 2024. At the time of the original postponement proposal, the system was not sufficiently mature to receive statements at the expected scale.

The Commission announced that a prototype of the system was available for testing from the second half of 2024, but full functionality — including interoperability with national systems such as SUMAL in Romania — is still being finalised.

Technical Challenges

• Data volume: The system will need to process millions of statements annually from operators across all 27 member states.
• Geolocation: Verifying GPS coordinates requires integration with satellite data and up-to-date forest maps.
• Interoperability: The system must communicate with national traceability systems (SUMAL in Romania, SIPAF in Brazil, etc.).
• Data security: Sensitive commercial information must be protected while meeting the regulation's transparency requirements.

Estimated Timeline

According to Commission statements, the information system should be fully operational before the compliance deadline for large operators (30 December 2025). However, changes proposed through the Omnibus package could affect the platform's technical specifications, necessitating further adjustments.

Operators are encouraged to familiarise themselves with the system interface and prepare their data. For practical preparation instructions, consult eudr.solutions.